Executive Assistant to CEO – LigoLab
We are seeking a proactive, highly organized, and multilingual Executive Assistant to directly support Suren, the CEO of LigoLab, in driving the growth and success of a fast-paced, innovative tech company. This role is part-time to start (10 hours per week), with the potential for a transition to full-time as responsibilities expand.
About LigoLab
LigoLab is a leading provider of comprehensive software solutions for laboratories. These solutions empower labs to optimize operations, enhance workflows, and scale efficiently. As the CEO’s Executive Assistant, you’ll play a pivotal role in enabling Suren to focus on strategic initiatives while ensuring smooth daily operations.
Location & Requirements
- Based in Puerto Rico (preferred) or capable of working Eastern Time Zone hours
- Language Requirements:
- English: Fluent
- Spanish: Highly preferred
Key Responsibilities
Executive & Administrative Support
- Manage Suren’s complex calendar, coordinate meetings across multiple time zones, and ensure seamless scheduling.
- Handle professional correspondence, emails, and follow-ups.
- Maintain organized filing systems (digital and physical) for key documents, reports, and contracts.
- Coordinate travel logistics, including flights, accommodations, and itineraries.
- Support Suren in preparing presentations, reports, and briefing materials for meetings.
Project Coordination
- Assist Suren in overseeing business-critical projects, such as:
- New client onboarding and internal initiatives.
- Strategic planning and cross-departmental collaboration.
- Retreat planning, team events, and executive off-sites.
- Track project milestones and deliverables while ensuring follow-through on deadlines.
Operational Support
- Process contracts and monitor renewals, ensuring all agreements remain up to date.
- Collaborate with the legal team for document reviews and approvals.
- Support financial tasks such as expense tracking, payments, invoicing, and preparing budget summaries.
Outreach & Communications
- Draft and edit correspondence, including emails, proposals, and internal updates.
- Support Suren in stakeholder outreach and relationship management, ensuring clear and timely communication.
- Assist with marketing initiatives such as social media updates, campaigns, and industry events.
Qualifications
- Proven experience as an Executive Assistant or similar support role for C-suite executives.
- Exceptional organizational and time management skills.
- Strong project management abilities with an eye for detail.
- Proficiency in tools such as Google Workspace, Microsoft Office, Notion, project management, and CRM software.
- Excellent written and verbal communication skills (English/Spanish required).
- Ability to work independently, prioritize tasks, and adapt to shifting priorities.
Additional Skills
- Experience supporting tech executives or B2B software companies (a plus).
- Financial management experience, including basic accounting, invoicing, and budgeting.
- Problem-solving mindset with the ability to anticipate needs.
- Valid driver’s license and access to a car (preferred for local tasks).
Hours & Compensation
- Initial Commitment: Part-time (10 hours per week), with the opportunity to grow into a full-time role.
- Compensation: Competitive and based on experience.
